Preparing for a PhD convocation involves more than completing research and receiving confirmation that your degree has been approved.
Graduating doctoral students must also follow the university’s convocation instructions, including academic gown arrangements, measurements, collection dates, and the approved dress code.
Ladoke Akintola University of Technology (LAUTECH), Ogbomoso, previously issued instructions requiring PhD graduating students to visit the Postgraduate School to book and measure for academic gowns.
This ensures the appropriate gown is prepared for each graduand before the ceremony.
However, students should distinguish between an old announcement and a new convocation notice.
The widely available gown booking notice online relates to the 2023 convocation, while LAUTECH held its 18th Convocation in April 2026.
A new booking date, fee or measurement arrangement should therefore be confirmed directly with the university before making plans.
This guide explains the LAUTECH PhD gown booking and measurement process, what to prepare, how to check current instructions, and what to do if you cannot attend the scheduled measurement.
What Is LAUTECH PhD Gown Booking and Measurement?
Contents
Gown booking is the process of registering for the academic gown required for a university’s convocation ceremony.
Measurement is the process of checking the graduand’s body measurements so that the gown can be prepared or selected in an appropriate size.
For PhD graduands, the gown is part of the formal academic dress worn during the conferment of a doctoral degree.
Wearing the approved academic gown helps maintain the university’s convocation dress code and ensures that graduates are properly dressed for the academic procession.
LAUTECH’s previously published notice instructed newly approved PhD graduating students who intended to participate in the 2023 convocation to report to the Postgraduate School for personal gown booking and measurement.
That notice gave 13 April 2023 as the deadline.
This date has passed and must not be treated as the deadline for a future convocation.
Graduands should check the latest university announcement for the applicable date and procedure.
Who Should Complete LAUTECH PhD Gown Booking?
The gown booking and measurement arrangement is intended for PhD graduands who are eligible to participate in the relevant LAUTECH convocation and who are instructed to complete the process.
Before booking, confirm that:
- Your PhD graduation has been approved.
- Your name appears on the appropriate list of graduands, where applicable.
- You intend to participate in the convocation ceremony.
- You have checked the current instructions issued by the Postgraduate School or the university.
- You understand the required payment, measurement and gown collection arrangements.
If you have completed your thesis but have not received formal confirmation that your degree has been approved, contact the relevant postgraduate office to clarify your status before making assumptions about gown eligibility.
How to Book a LAUTECH PhD Convocation Gown
The exact procedure may change from one convocation to another.
The following steps explain how graduands can prepare and follow the university’s instructions.
Step 1: Confirm Your Graduation Status
Check the university’s official communication to confirm that you are approved to graduate with a PhD.
Make sure your name and programme details are correct.
If your name is missing from the relevant list or your graduation status is unclear, contact the Postgraduate School before proceeding with gown arrangements.
Step 2: Check the Latest Convocation Announcement
Visit the official LAUTECH website at https://www.lautech.edu.ng/ and review the latest convocation announcements.
You can also check the university’s official portal page at https://www.lautech.edu.ng/index.php/portals.
LAUTECH has a convocation portal at https://convocation.lautech.edu.ng/.
Check whether the current notice directs PhD graduands to use the portal, report physically to an office, or complete another booking procedure.
Do not assume that the process used in a previous year remains unchanged.
Step 3: Contact the Postgraduate School
If the notice directs PhD graduands to the Postgraduate School, confirm the office location, working hours, measurement dates and any documents required.
Ask whether you need to book an appointment or whether students can attend during specified hours.
If you cannot find a new announcement, contact the university through its official channels and ask for the current PhD gown booking and measurement instructions.
Step 4: Complete the Required Booking
Follow the booking procedure stated in the current notice.
Depending on the convocation arrangements, this may involve registering your details, confirming your graduation category, paying the approved fee, or reporting to the designated office.
Keep any booking confirmation, payment receipt or reference number provided.
Step 5: Attend the Measurement Session
Attend the scheduled measurement session if the university requires you to report physically.
Wear comfortable clothing that allows the relevant measurements to be taken accurately.
Follow the instructions given by the staff responsible for gown arrangements.
Do not assume that your height or measurements from an earlier ceremony will automatically be accepted.
Confirm whether you need fresh measurements for the current convocation.
Step 6: Confirm Gown Collection Details
After completing the booking or measurement, ask when and where you can collect the gown.
Find out whether the Postgraduate School, a faculty office or another designated unit will issue the gown.
Also confirm whether you need to present identification, a receipt or a booking confirmation.
Keep the collection date separate from the measurement date in your calendar so you don’t miss either appointment.
LAUTECH PhD Gown Measurement: What Graduands Should Know
Gown measurement helps the university prepare suitable academic attire for the ceremony.
The exact measurements required and the method used are determined by the university or the staff managing the gowns.
Graduands should follow the instructions provided during the official measurement process.
If the university requests information about height or gown size in advance, supply accurate details.
If you have a physical condition or mobility requirement that may affect gown fitting, contact the responsible office before the appointment so that staff can explain any available arrangements.
Do not purchase or alter an academic gown independently unless the university’s current instructions permit it.
The institution may require a particular gown style or design for doctoral graduands.
LAUTECH PhD Gown Fees and Payment
Graduands should verify the current PhD gown fee before making payment.
Fees can change between convocation exercises, and an amount published for a previous ceremony may no longer apply.
A report about LAUTECH’s 18th Convocation in 2026 listed a PhD academic gown fee of ₦17,500.
However, students should confirm the amount and what it covers through the official university notice before relying on it for a new ceremony.
The amount charged may relate to a specified combination of convocation items or gown arrangements, depending on the university’s instructions.
Do not assume that the fee is only for gown measurement or that it is refundable.
Before paying:
- Confirm the fee with LAUTECH.
- Use only the approved payment channel.
- Check the payment description and amount.
- Save the receipt or transaction reference.
- Ask the responsible office whether proof of payment is required at measurement or collection.
Never transfer money to an unofficial individual to book your gown faster.
What If You Miss the Gown Measurement Date?
If you miss the measurement date, contact the Postgraduate School or the office named in the current convocation notice immediately.
Explain that you missed the scheduled appointment and ask whether a late measurement or alternative arrangement is available.
Do not assume that the university will automatically extend the deadline.
Similarly, do not rely on the 2023 deadline or instructions for a later ceremony.
If you are outside Ogbomoso or cannot attend in person, ask whether a representative, an alternative measurement date, or another approved arrangement is permitted.
Only follow an option confirmed by the university.
Tips for a Smooth LAUTECH PhD Convocation Experience
- Confirm that your graduation has been approved.
- Check your name and programme details against official records.
- Read the latest convocation notice carefully.
- Complete your gown booking and measurements by the deadline.
- Keep proof of payment and booking confirmation.
- Confirm the collection and return procedures.
- Follow the approved academic dress code.
- Arrive at the designated venue at the time stated by the university.
- Contact the university early if your name, payment or gown details are incorrect.
These preparations can reduce last-minute problems and let you focus on completing your doctoral programme.
Frequently Asked Questions About LAUTECH PhD Gown Booking and Measurement
1. Where do LAUTECH PhD graduating students book their gowns?
A previous LAUTECH notice instructed PhD graduands participating in the 2023 convocation to report to the Postgraduate School for gown booking and measurement.
Confirm the designated office for the current ceremony.
2. What is the deadline for LAUTECH PhD gown measurement?
The previous notice specified 13 April 2023. That deadline has passed.
Check the latest LAUTECH announcement for the current booking and measurement dates.
3. Can I use the old gown booking notice for a new convocation?
Use it only as background information.
The date, fee, venue and procedure may change, so confirm the latest instructions before acting.
4. Is gown measurement compulsory for all PhD graduands?
Follow the requirements stated in the current convocation notice.
The earlier announcement required participating PhD graduands to complete booking and measurement, but the arrangements for a new ceremony should be verified.
5. How much is the LAUTECH PhD gown fee?
A report on the 2026 convocation listed ₦17,500 for a PhD academic gown.
Confirm the current approved fee with LAUTECH before paying, as charges may change.
6. Can I book my PhD gown online?
LAUTECH provides a convocation portal, but the publicly available information does not confirm that every PhD gown measurement is completed online.
Follow the specific instructions for your convocation.
7. What should I bring for gown measurement?
Check the current notice for the required documents.
It is sensible to have your student or identification details, graduation information and proof of payment available if requested.
8. What if my name is missing from the list of PhD graduands?
Contact the Postgraduate School or the appropriate university office to confirm your graduation status and ask how to resolve the discrepancy before completing gown arrangements.
9. Can another person attend the measurement on my behalf?
Do not assume this is allowed.
Ask the university whether a representative can complete any part of the process and follow only an approved arrangement.
10. Where do I collect my PhD gown?
The collection venue depends on the instructions for the particular convocation.
Confirm whether the Postgraduate School, faculty office or another designated unit will issue the gown.
Conclusion
LAUTECH PhD graduating students should treat gown booking and measurement as an important part of convocation preparation.
Completing the process on time ensures the required academic attire is ready for the ceremony.
A previous LAUTECH notice directed participating PhD graduands to the Postgraduate School for gown booking and measurement, but its April 2023 deadline is no longer current.
Graduands preparing for a future ceremony should check the latest university announcement for the correct dates, payment details, measurement venue and gown collection instructions.
Use official LAUTECH channels, keep payment records and ask for clarification early if you encounter a problem.
This will help you prepare confidently for your doctoral convocation.
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